Tom and I Getting Things Done
Tom and I are both endeavoring to make the most out of our time, by looking into Getting Things Done. We’ve already been using OmniFocus, and I’ve been using the idea of an Inbox folder where things go to be sorted, but in reading the book, I’m seeing how much we’re not doing.
It’s actually highly enlightening to see how much more we can do towards making the most of our time and having fewer things slip through the cracks.
It was (as David said it would be) to go through my @Inbox folder, as well as my downloads folder, and completely clear it out. Things got sorted, deleted, etc, and at the end both folders were empty.
I’m almost halfway through the book, and hoping to get the rest read before Tom and I get together in Indianapolis, so we can truly and powerfully brainstorm.
If you’re looking for a personal productivity tool, I highly recommend checking GTD out, the book, ain’t too big (which is always a damn good thing!), and the concepts are easy to implement whether it’s with pen, paper, and wireframe document holders, or using something like OmniFocus, or Things.
Hopefully this journey of productivity will bring really great things to 360|Flex events, and the phrase, “That didn’t get done?” won’t be common when Tom and I are talking anymore.
Do what you’re great at
This blog post, from someone who looks just like Che, was aimed at Yahoo! and their plethora of problems. But in reading it, it spoke to me and 360Conferences.
What is 360Conferences, Inc. great at? That answer is easy: Community building. What does that mean? Why are we great at it? Below are four points in bold and their explanations. Hopefully, they answers those questions.
1. It’s bringing people together.
What does “bringing people together” really mean? Well, to us it means this: our events don’t have the small fish in a big pond feel. No one is allowed to be a wall flower, no one sits alone. Tom and I shake hands with each person as they pick up their badge. We stay on the floor talking to people and mingling all day.
2. It’s making it affordable so EVERYONE can be a part of the community.
“Affordable” is easy. We easily captured the market and shook up the conference industry by being not only sub $1,000, but by being one of the least expensive events in the world. In most cases, low cost equates to low quality, and that’s where we have set ourselves apart. We compete with much more expensive events and often times beat them. $480 for a three day conference with meals, SWAG, free training the day before, etc. That’s what we do, and everyone can be there.
3. It’s being part of the community, not treating the community as a “source of income”.
Our attendees aren’t just a “source of income”. We don’t charge very much for them to attend because we see them as our colleagues and friends: people we talk to online, on email, even on the phone and work with. During lunch at the events, Tom and I walk around and say hi to people. At the evenings events, we walk around and talk to those brave enough to party with us. We say, ‘hello’ to each person when they show up to grab their badge. We hang with them, we eat with them, we party with them, we drink with them at the parties. Well I do, Tom doesn’t drink. What I mean to say is that we don’t take attendee’s money then go off to some ivory tower or VIP room. We’re on the floor experiencing our event with our attendees.
4. It’s about not chasing a buck at the expense of the community.
What do I mean by “chasing a buck”? Isn’t everyone? Sure, and Tom and I certainly plan to make 360Conferences a viable and profitable business. To a degree we’re there already. Atlanta made a profit, but Europe ate it up. We learned though, so next time Europe won’t eat our profits. That’s huge! That means that conferences that don’t cost an arm and a leg are a viable business. So why is everyone else charging so much? Good question.
1 CFUnited could pay for all 5 360|Flex events and 3 CF.Objective() events
Based on some info on this post by Sean Corfield, the ticket sales from the last CFUnited event equals the total cost of all 5 360|Flex shows and all 3 CF.Objective() shows. If you think 1 CFUnited is worth 8 other great conferences, please raise your hand. (I’ll even knock it down to 7 since our Euro show was a bit bumpy.)
Now, I’ll start off by saying that I’ve never been to a CFUnited show. John has though and we’ve talked about them at a conference level. I’ve heard in the past they were bigger and better. This year had a bunch of rough spots going for them and I get that. We had a bumpy time with 360|Flex Europe, but that bumpy show didn’t generate enough sales to run 8 other great shows.
Thing about business though is that you really can’t let emotions get involved when doing a cost comparison. There was an estimated 750 attendees at the latest CFUnited event. If we take the early bird price of $900, the grand total of intake just on ticket fees is roughly $675,000. Yes, I realize there were comped tickets, free passes, etc. However, that number is at early bird pricing, which I assume not everyone made it in time for. Therefore, the more expensive tickets should offset the comped/discounted ones. There is also the money made from sponsorships, which for my purposes I will ignore.
Adding up the total costs from the past 4 360|Flex shows, the upcoming 360|Flex San Jose show and (with Jared’s permission and input) all 3 past CF.Objective() shows, you come up with roughly the same amount of $675,000. To me, something simply does not add up.
I don’t know what Jared’s profit is on CF.Objective() and frankly that’s a topic better left for Jared to discuss. For 360|Flex, I know that we lost a bit of money on 3 of our shows. However, the shows themselves (again, with the exception of Europe) were a tremendous value for the attendees. John and I suffered profits but attendees were always first and foremost in our minds.
I’m sure CFUnited also has their customers in mind too, but they have a legacy of costs to pay for: employees, office space, etc. Does having legacy costs give them the right to charge more though? I don’t think so. John and I could survive on $50,000 profit per show with 4 shows a year. (We’re not there yet, but stay tuned to find out what steps we’re taking to progress to that goal) That would give us salaries of $100,000 each. We have no office space, no employees and no legacy costs. That may change over time, but not after much consideration on cost impact to our customers. An assistant isn’t worth raising the cost of our events.
John and I have tinkered with the cost of 360|Flex in the 1+ years of its existence. We went from $100 to $360 to $480 for an attendee ticket, with the purpose of trying to reach profitability. The one thing we did not do however was start at $900 and work our way down. Why not? It would’ve been justified as the market supported it. Why should CFUnited be knocked for merely operating at acceptable market rates?
There’s a saying, “Just because you can doesn’t mean you should.” We could have modeled 360|Flex after CFUnited. In fact, I even spoke to Michael about CFUnited at the community dinner at MAX Vegas. I told him that I was thinking of starting a conference and if he had any pointers. I wish I could say he gave me some grand revelations that I cherish to this day, but he didn’t. I’m not trying to insult him as he is a very nice guy. Instead, I say that to point out that I found more inspiration from Mashup Camp and my own user group, Silvafug. Both are cheap (if not free) to attend, have strong community feels/ties and turn ordinary attendees/members into “speakers”. Had we started at the $900 dollar price point, a lot of the things I found inspirational about Mashup and Silvafug probably wouldn’t have made it into the 360|Flex show. Sure, John and I probably would be retired from our day jobs by now, but the 360|Flex vibe that attendees love would not be there. Starting lean and working with the community to become profitable is part of the 360|Flex magic. How lean is 360|Conferences? It’s me and John’s night job after our day job. Yeah, we ourselves are not even full time 360|Conferences employees.
Granted, our shows are smaller than CFUnited events, but this year’s number of 750 attendees is roughly the size of 2 of the 360Flex events. Taking 360|Flex Seattle and 360|Flex Atlanta, we helped people save on travel costs (speakers and attendees) by putting a show within driving distance of two US coasts, gave twice as many sessions and 3 times as many networking events. The biggest difference is that those two shows only cost roughly $270K(combined, not apiece) to produce. Yes, I realize that we cover Flex and CFUnited covers ColdFusion, but still. Jared covers ColdFusion and does it at drastically lower costs as well.
To their credit though, CFUnited is changing. I’ll even be bold enough to say that they are learning from shows like CF.Objective() and 360|Flex. This is good for the attendees. While they are mimicking a lot of things from the smaller shows, there’s one area where they are not: price. It’s all fine and well that they copy a lot of features from the smaller shows, but they need to in turn also lower their price. If they don’t, then they should not be surprised when speakers and attendees begin to leave in droves. Like Sean, attendees will ask “Why pay more for show if I don’t have too?”
The sad thing is though, can CFUnited lower their price? Probably not. Their costs are too high and their methods too ingrained. I do not envy their predicament. There are probably some tough conversations going on internally at the CFUnited camp. As one business to another, I tip my hat in their direction as they go through this rough time. My biggest advice for them would be to ask their customers what’s important and take action on what their customers say.
Treating the community right
The great thing about our company is that it is community involved and community driven. Our 360|Flex show was developed through the support of the community. We give some of our money back to the community in a variety of ways: sponsor contests, help pay for shirts, etc.
Recently, I was able to attend the Adobe Community Summit (group shot at the top of the post, click it for higher res). It’s this once a year event where Adobe brings together all of its User Group Managers as well as Adobe Community Experts. It’s loads of fun and a great idea by Adobe. Hats off to Jonathan Wall and his crew for always putting on a great summit.
Adobe brings in their best and brightest to talk about their products. They also cover the cost of the hotel, food during the summit and a few evening activities (i.e. parties). Every company should look to that and do the same for their own community.
For whatever reason though, Wednesday night had nothing going on. After a quick chat with John and a business friend (Denver Dave), we made the announcement that 360|Conferences and RealEyes would be taking everyone out Amici’s for pizza and drinks (picture at the bottom. I’m horrible at estimating things: distances, time to drive, etc. Therefore, there’s no shocker I underestimated the size of the group coming. I said 20 and we had way more. LOL We were like 5 people away from shutting the place down and catering only to us.
We realeyes’d (bad pun, I’m sorry!) the awesome opportunity we had to give a little back to these great community leaders. While they seemed grateful for the food, it was our two companies who felt luckier helping all this great dialogue take place and letting those folks from all around the world hang out together.
When a company can help a community grow, it’s doing the right thing. After all, marketplaces were once just as much social centers as they were business centers. It’s time we try to bring back a bit of that back.
A new partner joins the club! Welcome, EventVue.
Tom and I are really happy to announce that 360Conferences, inc. has a new partner. Joining the ranks of Eventbrite, and CFDynamics is EventVue!!
EventVue is a local area company to me (Denver/Boulder). Usually, we hunt down our partners. This time though, our partner found us. From the moment I saw the demo I was pretty sure we’d want to partner.
What does EventVue do? Their website has plenty of details. For us, they help offer a much great experience to our attendees. People come to our events to network, learn, find work, find workers. EventVue helps with that, by making it easy for attendees to connect pre-event, arrange to meet, hang out, even work together. They also help attendees stay in contact, or even connect, post event.
We’re very excited to be partnering with EventVue, and can’t wait to see what comes of this new dynamic to 360|Conferences.
The new standard of conferences…we started it last year.
Yeah, that title is a bold statement. However, the great thing is that we’re not the one making the statement. Seth Godin is. We just happen to be the ones already executing what he thinks the new standard of conferences is going to be.
Brooks Andrus seems like a smart guy, but I think he’s got Seth’s post incorrect. Brooks says Seth’s post “smells of Singularity ” (an online conference). While it may “smell” of a future conference, I can honestly say we’ve been executing the new standard for over a year now. Four shows done with a fifth in the works. (Seth and Brooks, complimentary tickets on us if you want to experience the show first hand in August. Just email admin@360flex.com and we’ll hook you up.)
We’ll give Brooks a break as our conference business has only touched the Flex community (so far). We do want to offer our thoughts and attendee/speaker/sponsor quotes as evidence that we execute this new standard.
One thing Seth and Brooks don’t cover is price. While many shows hover around $1000 USD or higher, ours is $480 USD for 3 days (of 30+ sessions). We believe the lower price point enables independent developers to come and participate when it would otherwise cost too much. We think an overpriced show is bad, but an overpriced show that’s living the “old standard” should just die.
Now, we’d like to take on a few of Seth’s points directly to prove our case.
Seth says:
If you think a great conference is one where the presenters read a script while showing the audience bullet points, you’re wrong.
I specifically tell speakers, “If you had no powerpoint slides and just showed code and examples, I’d love you. Anyone can read a slide deck at home.” Our speakers also know that they can depend on conversation with the audience, so real time interaction is almost standard.
Here’s some quotes from attendees:
“Although I give huge props to the two [speakers], I really enjoyed the input from the crowd. I think this is where 360|Flex shines.” – Ryan Campbell
“At 360Flex, speakers are just ‘attendees with a little more responsibility.’ This is just one of those things that makes smaller conferences more special.” – Jeff Houser
Seth also says:
Or if you leave little time for attendees to engage with others, or worse, if you don’t provide the levers to make it more likely that others will engage with each other, you’re wrong as well.
When we started this business, we did it as two wallflowers. What we wanted was a show where the wallflowers were going to be converted to social butterflies.
I even call it out publicly and during the shows, I pull the flowers off the wall and teach them to fly socially. Strangely enough, they seem to be thankful instead of mad.
We try to have parties all 3 nights of the show (money permitting) and serve at least lunch (if not more). This way, attendees spend more time just hanging and chatting as a whole versus leaving to head offsite in little groups.
Here’s some quotes from attendees:
“As always the best part of a conference is what happens outside the sessions.” – Dan Florio
” I really appreciated there being lunch. Without it so much time would have been lost, as well as a lot of connectivity [to other attendees]. ” – Jason Epperson
One last quote from Seth:
And here’s what a conference organizer owes the attendees: surprise, juxtaposition, drama, engagement, souvenirs and just possibly, excitement.
We’ll just let the attendees comments speak for this one.
“As the Atlanta conference was ending, I was already getting excited hearing about when/where the next conference will happen.” – Ryan Campbell
“Now I’m no stranger to conferences…360|Flex was a totally different feel.” – Andy Powell
“360|Flex was a blast and it seems to get better at each conference.” – Juan Sanchez
“360|Flex is an absolute blast, it’s great company, full of intelligent people, and I couldn’t ask for more of a conference to go to.” – Axel Jensen
“Regardless, I am ecstatic that I was able to attend and start to meet many of the friendly yet a bit eccentric members of the Flex community.” – Jim Boone
“Last week I had an exciting opportunity to attend the 360|Flex Atlanta conference…Exciting. Inspiring. Aspiring. Can you tell how I felt leaving the sessions?” – Bill Christian
“The conference was incredible.” – Blake Eaton
“I don’t know if they have a long term plan for world domination, or are just doing things right by instinct, but they’re doing just what I’d do if I had a five or ten year strategy to totally own the ‘small high-value technical conference’ brand.” – Dave Coletta
Are we perfect? No. Do we make mistakes? Yes. I hope it’s obvious though, that we’re executing that new standard now. There’s no need to wait for the future, it’s here.
No Food for you!
So I was working a booth at Software 2008 this past week, and it was quite an eye opener. Obviously Tom and I don’t put on events of that scale, and frankly that’s not our dream.
The sheer size and scope was almost unthinkable, as far as our events go.
What really got me, though, was the treatment of sponsors/exhibitors.
Tom and I have had our fumbles, putting the expo area in a room in the corner being the big one to date. But we never kept them from eating or drinking.
At software 2008 when lunch was served (only to full priced attendees) exhibitors weren’t welcome. We had to go to a snack bar (with the other hundreds of “expo only” badge holders and exhibitors) where the lines were over 30 minutes long. OK well maybe they don’t provide lunch, whack, but you know.
5pm rolls around, conference ends for the day, food tables are set up (they were unguarded), bars roll out, bartenders start trading drinks for drink coupons (worst idea in the history of the universe, the drink coupon). Coupons which exhibitors didn’t get. Okay, come on! The attendees are eating and drinking and mingling right in the expo hall and exhibitors don’t get to participate?
To her credit, one of the CMP’ers (Names withheld to protect the innocent) snuck us two drink tickets, but really?! 1. Drink coupons? 2. Only for full price attendees? That’s just crap.
One might argue the cost of providing drinks and food for exhibitors, and even “expo only” attendees is cost prohibitive. I call bull shit.
The booth I was in, $10,000. Not including the chairs, the carpet, the tables, who knows what else. Take 200 dollars out of that, and there’s a damn nice lunch both days. Take another hundred out or so, and that exhibitor should be able to drink just fine.
Oh, and this booth was the smallest option, there were larger, and I’m only talking about Software 2008, not Interop.
I just don’t get it. Exhibitors are one of the main sources of revenue for conferences, and the treatment was really kinda crappy. I hope as Tom and I grow 360Conferences, we never go down this path!
Jake McKee has a great idea
I saw this post on Jakes blog, and it while he took inspiration from a recent Microsoft event, I’m taking it from a recent Adobe event Tom and I attended.
I’m only going to take the Titles of his points, you’ll need to read his blog for his specific thoughts on each (unless I quote any parts).
1. Define your objective
This couldn’t be more true! As much fun as I had in San Francisco, Tom and I both entered the room on the first night, wondering why we were there. We left after the last party, still sort of wondering. Was the objective to show us what’s in the pipe and how the various Adobe technologies inter-relate? Was it to help improve relations among event planners that focus on Adobe Tech? We weren’t sure.
2. Set the expectation on Day 1
This sort of folds back into number 1. During the welcome reception, Tom, being Tom, said we should all introduce ourselves. It was only then that we realized, that about 99% of the people that had been gathered, were event coordinators… Most of the heavy hitters in that space were all together in that one room. Tom and I looked at each other, and kinda shared an “Ahhhhhh. Interesting” moment, realizing who was in the room with us.
3. Choose the attendee list with purpose
This I think Adobe did well. There were a few folks, who the rest of us were like “Why are they here?”? For the most part, Adobe picked the folks in the Conference space around Flex, Flash, and the designer products. I’m not sure why they left out the ColdFusion conferences, other than maybe there’s simply too many of those? Though Flash ain’t exactly lacking in the space. I have one suspicion that Adobe brought together those of us, who’ve had no dealings with a competitor of theirs, haven’t taken money from said competitor, and are more squarely in the “Adobe camp”. I’m not sure and it’s 100% speculation, but it’s what I’m thinking. The only exception was a bit too big in the space to leave out.
4 Learn the group in advance
This one, I think Adobe didn’t do as hot on. We got spoken at by several big names in the company (though the early promise of “Talk to the executives” never materialized). I use “Spoken at” because many of them didn’t seem to know us, or who we were, or even what we’d like to hear about, or talk about. The FlashLite group was the first to have less slides and more discussion, even though as a group we brained them pretty severely.
5. Find a good facilitator
Adobe did a good job having Laura Wilton facilitate, it was sorta like herding cats, due to the tight schedules, but she rocked it! I do wish there had been a time for open discussion, maybe with Laura or someone acting as facilitator of a larger open forum discussion. Tom and I would have loved to have a chance to just “Talk shop” with the others. They’ve all been doing it longer than us. Plus, while we all do shows and so in a sense compete, there’s still room for us to work together and possibly cut down on our costs.
6. Design the event
Adobe is great, but the SWAG at the end was a bit forced. (Lisa we love you like our sister!!) Adobe branded Wifi Finder, Flash lite training materials (Tom and I were the only planners who are developers by day, I can’t see the others busting open a book and DVD to learn Flash lite. Shit, I’m not gonna do it!), some sort of art pencils… it just felt like they went around to each group to see who had “stuff” that they could give us. I’d actually be ok with no stuff vs. weird stuff.
Tom’s Note: I differ here. I’m all about free stuff, the stranger the better. :) Being a regifter, the benefit of getting the Flash Lite stuff is I know I can give it to someone who really does want to learn that stuff.
7. Invite colleagues, then train them on expectations
(from Jake) “Unless your event design specifically calls for it, don’t stick your attendees in a room only with your team for the entire session. Invite your colleagues to come present what they’re working or participate in the session as members of the group. Just make sure to tell them in advance what the purpose of the group is and what you specifically want to see from them.”
Right on, 100% and Adobe did this well. We had presentations from many product teams, and were shown (NDA) some really cool things.
8. Social events rule the day
Amen to that! Tom and I feel the same about way our events, so it was cool to see Adobe plan events each night. It was also cool that Adobeans showed up, to mingle and talk. It’s nice to see them outside the mothership, just talking about whatever.
9. Create a method of follow-up
Adobe had me a little worried about this one. During each talk, the various groups all gave their emails (though some haven’t replied to any that Tom and I have sent), but all of us were hoping and asked for, a comprehensive list. Adobe delivered, which was great! In fact it came today, and there was a list of Adobe emails and a list of Attendee emails.
In going over the attendee list, I was sorta surprised how many folks didn’t opt in. I mean, were all of us so lame that talking to us later wasn’t worth sharing your email? Some of us could probably share what we’ve learned, partner, etc. Opting out was just sort of lame.
Overall, Adobe pulled off a really cool event. I hope they include us next year. I think we have a lot to offer them and I think they have a lot to offer us. Coming together to share and talk is of immeasurable value! It was particularly nice to hear that Adobe would try harder at not stepping all over us. That’s a welcome change and the way it should be. We’re all on the same team.
How not to win or influence customers
Or how Creative might have nailed it’s own coffin shut. Or at least drove one of the last nails.
In what’s a sadly typical corporate move, Creative seems to have decided that their customers needed to buy a new sound card for use in Microsoft Vista machines vs simply updating the existing drivers.
Ok that alone, I don’t think is the worst thing ever. Hell Apple does it all time, and look how many people love ‘em. What makes this situation different is Creative’s response.
One of their customers, ‘daniel_k’, wrote the drivers on his own time to help out. In response to his selfless efforts, Creative had this to say: “By enabling our technology and IP to run on sound cards for which it was not originally offered or intended, you are in effect, stealing our goods,” That from Creative Labs’ Phil O’Shaughnessy in the Creative Forums.
So rather than say nothing at all, which is probably the path Creative should have taken, they not only said that they chose to essentially screw their customers, but then went on to say that an enterprising customer that solved the problem with a hack was a thief.
“If we choose to develop and provide host-based processing features with certain sound cards and not others, that is a business decision that only we have the right to make.”
So what’s going to happen next? Well, in all likelihood, Creative will lose a good number of it’s customers. The Hack is still out there, so there will be a large percentage of users who will not be upgrading.
If Creative had done nothing, the hack would remain on the fringe. Sure, thousands would use it, but only those brave enough to use hacked drivers. Most would have just upgrade to the new card, simply because it was the path of least resistance.
Phil’s move has single handedly cost Creative more sales than ‘daniel_k’s handiwork.
So why are we talking about hardware on this blog?
Other than it being a completely anti cluetrain thing to do, which goes against everything Tom and I stand for, but it’s just damn shady! I mean really Creative! You can’t come up with a valid reason for users to upgrade their hardware? You can’t offer a better product? All you can do is cripple existing products to drive sales of new ones? Really? That’s a truly great business plan. Good luck with it.
A conference for community builders
Tom and I attended Adobe’s “Industry Leader and Creative Media Summit”, not a descriptive title at all, but it turned out to be fun. We can’t talk about what we were shown, but that’s really only part of the coolness of the event. The main cool factor was meeting other event organizers and talking shop. None of them do things they way we do, their events are closer to traditional conferences, but still it was nice to meet them and talk shop about dealing with sponsors, how to deal with A/V, internet, special needs attendees, etc.
The one thing that didn’t take place was a time in the schedule officially for talking shop, which would have rocked. As it is, we talked in between and might be able to leverage our collective buying power on things like USB drives and such. That would have been very worthwhile. Hopefully, our various events can pool resources to make our respective events better!
